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Stop information fragmentation and digitise your in-use asset data in one place.
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DFM Live - Asset Information Model

A dynamic, digital view of your building’s assets from construction through operation

A live digital record of your building information, structured for easy data discovery, better decision-making, maintenance management and compliance across the asset lifecycle.

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Access information at any stage of the building lifecycle

Challenges with data accessibility and storage efficiency can be costly, especially in the operations and maintenance phase of a typical building’s lifecycle. Convenience is key, so with Zutec access compliance forms, certificates, O&M documentation and more, securely and on time Zutec’s innovative Digital Facilities Manual. Easily locate your handover, asset operations, and maintenance records hosted in one place online or offline, 24/7.

Why choose Zutec?

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A live record of key building information

Real-time accessibility ensures that everyone involved in a project or building is always working with the most accurate and up-to-date information.

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Reliable, safe, and secure information storage

Don’t risk data loss. With Zutec, you can trust that your data will always be securely stored and never lost or inaccessible, protecting your asset information from day one.

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All your asset portfolio data in one place

With dashboards and standardised templates and folders for data management, this is your one-stop destination for all your handover, asset operations, and maintenance information.

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Organise and control project information

Organise all project documents in one structured, easy‑to‑navigate system, with permissions and automated approvals ensuring secure, accurate and consistent information management across every team.

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Collaboration and compliance

Stakeholders can work on documents in real time, with every action tracked for compliance and accountability, while centralised storage keeps teams efficient and aligned with regulatory standards.

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What are the benefits?

Asset register

  • Centralises all asset information in one structured, searchable location.
  • Links assets to models, documents and data for full lifecycle visibility.
  • Ensures accurate, up‑to‑date information is always available to project and FM teams.

Health & Safety Files

  • Stores all safety‑critical documentation in a compliant digital format. 
  • Provides instant access to certificates, risk assessments and safety records. 
  • Supports regulatory compliance with a complete, traceable audit trail. 

BIM-enabled O&Ms

  • Connects BIM models directly to O&M information for richer, more intuitive navigation. 
  • Allows users to click on model elements to access associated manuals, warranties and data. 
  • Enhances understanding of building components through a visual, model‑driven context. 

COBie data

  • Captures and structures COBie data for seamless handover and FM integration.
  • Ensures consistent, standardised asset information across the entire project.
  • Reduces rework by validating and organising data throughout the construction lifecycle.
FAQs

Still have questions?

What is the Digital Facilities Manual (DFM) Live Asset Information Model?
We created the Digital Facilities Manual (DFM) Live to give building owners a single resource for all operation and maintenance information, including the information originally handed over at the end of construction, together with any updates, service records, maintenance dockets, etc., uploaded during the life of the building. DFM Live allows external maintenance contractors access to the O&M Manuals for the equipment that they are maintaining and allows the building owner view and store completed maintenance records uploaded by the maintenance contractor. When a building owner decides to maintain the Safety File online under a Hosting contract, the owner can also upgrade to DFM-Live to manage the PPM (Planned Preventative Maintenance) work orders

How does the Asset Register work?
The Asset Register stores all asset data in a structured, searchable format. It links each asset to relevant documents, model elements and maintenance information, ensuring teams always have accurate, up‑to‑date details at their fingertips.

Can the system manage Health & Safety Files?
Yes. Zutec provides a fully digital, compliant Health & Safety File that stores certificates, risk assessments, safety documentation and audit trails. This ensures easy access for all stakeholders and supports regulatory compliance.

How does BIM integration enhance asset information?
Zutec connects BIM models directly to asset data, allowing users to click on model elements to view associated O&M manuals, warranties, specifications and documents. This visual context makes it easier to understand building components and their requirements.

Who can access the Digital Facilities Manual Live Asset Information Model?
Access is permission‑controlled, allowing project teams, contractors and facility managers to view or update information based on their role. This keeps data secure while enabling effective collaboration.

Can information be updated after handover?
Yes. The model is designed for continuous updates, allowing you to add new assets, documents, certificates and maintenance records throughout the building’s lifecycle.

How does this improve handover quality?
By centralising all asset and safety information, validating data and linking it to BIM, Zutec ensures a complete, accurate and structured handover package that reduces rework and supports long‑term building management.

Is the system easy to use on‑site?
Yes. With a tablet or laptop, users can access asset data, model views and documentation directly in the field, improving accuracy and speeding up decision‑making.