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Building Document Management

Access the right information at any stage of the building lifecycle

Easily locate your handover, asset operations, and maintenance records hosted in one place online or offline, 24/7 with Zutec's Building Document Management.
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Greystar Real Estate Partners Logo
The Crown Estate Logo
Grosvenor Logo
Greystar Real Estate Partners Logo
The Crown Estate Logo
Grosvenor Logo
Greystar Real Estate Partners Logo
The Crown Estate Logo
Grosvenor Logo
Greystar Real Estate Partners Logo
The Crown Estate Logo
Grosvenor Logo

Keep your documents secure, organised, and easily accessible for any and all needs

Challenges with data accessibility and storage efficiency can be costly, especially in the operations and maintenance phase of a typical building's lifecycle. By having convenient access to necessary information at all times, you can greatly decrease these expenses.

A live record of key building information accessible to all

Real-time accessibility ensures that everyone involved is always working with the most accurate and up-to-date information.

Every team member can trust that they are working from the same information, minimising the risk of miscommunication errors that can lead to costly delays or rework.

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Ensure reliable, safe, and secure information storage

Don't risk data loss — With Zutec's ISO 27001 certification for information security management, you can trust that your data will always be securely stored and never lost or inaccessible.

Zutec's backup and disaster recovery failover protects your asset information from day one and allows you to handle future building operations and maintenance tasks without the risk.

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All your asset portfolio data in one place

Ditch file storage platforms, PDFs, and hard copies for good — Zutec is the one-stop destination for all your handover, asset operations, and maintenance information.

Our meta-data-enriched information, combined with a user-friendly search function, makes it a breeze to quickly locate the documentation you're looking for.

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FAQs

Still Have Questions?

Why can’t I just keep traditional paper copies of my O&Ms?

Storing paper-based documentation of your O&Ms is cumbersome when you could have a porta cabin full of archive boxes. At the same time, it makes it incredibly difficult to find and update information. Going digital is particularly important for higher-rise buildings where under the Building Safety Act 2022, dutyholders are required to keep an up-to-date record of structural and fire safety information online.

I’m happy with a USB stick, why do I need to host it online?

An offline copy is a good back-up option, but tends to be impractical for day-to-day use, as it is not straight forward to circulate information. A USB can get lost, and it is difficult to give multiple users access. Zutec Building Document Management also comes with a dashboard so you can retain the user-friendly navigation of O&Ms.

Can I use my own document management system instead?

O&Ms in Zutec have smart metadata tags to allow easy filtering of information, plus search tools to make finding what you are looking for simple. By taking a documents-only export the metadata will be lost making the information difficult to find. Zutec also offers the ability to add an Asset Register, giving you a summary of what items need maintenance.