Take the pain away from handovers, completions, and compliance

Digital Handover covers all the information required to manage an asset, and includes but is not limited to, O&M (Operations & Maintenance) Manuals, Health & Safety Files and Fire & Emergency Files (FEF). All this forms the Building Manual and includes contractual requirements like the Health & Safety Files which the HSE need to be notified on.

Whether you are a contractor, developer, or asset owner, you have a part to play in the digital handover process when a building project is near to completion. A thorough, and well-planned digital handover process from contractor to client is essential to operate the building as intended, and carry out future maintenance, and eventually decommissioning and demolition. It forms a critical part of the building lifecycle, which cannot fall short, particularly as it demonstrates a building meets regulatory compliance.

By gathering data and building information during construction, and storing as-built records in a single, sharable repository like Zutec’s platform, delays can be avoided at the end of the process when handing over an asset - providing a single source of truth where all data is in one place.

Whether its digital handover you need for current construction projects, or retrofitting information for existing buildings into a standard template, we take the pain away from information management by collecting all your data and storing it in one place — guaranteeing quality and meeting standards along the way. By structuring, standardising, and making data searchable in a single platform, you have a single source of truth where you can find what you need first time.

Occurring at the completion/final certificate stage of a build, Gateway 3 is a requirement of the Building Safety Act 2022 and refers to stop/go point in the handover process, where building control approval must be obtained from the Building Safety Regulator (BSR) before registering and commencing occupation of a higher-risk residential building (HRRB). This means preparing a Gateway 3 application for submission to the Building Safety Regulator (BSR), to ensure that the building work complies with building regulations requirements to provide assurance that buildings are safe to occupy, and potential risks have been identified and mitigated. Once approved by the BSR, a completion certificate is issued so that the HRRB can be registered with the regulator, and key building information provided to the BSR so it can be occupied. This information must be digital and available to principal accountable person (PAP) to manage building safety risks, ensuring they have accurate, up to date, and good quality information on the building to control risk and make decisions. Today handover information can be captured in many forms and multiple systems. Having a dedicated platform to manage this information in structured templates, so information is in one place and accessible by those that need it – such as the regulator and PAP.