Zutec’s digital Operations & Maintenance (O&M) manual solution gives asset owners a structured, digitised record of all essential operations and maintenance data, designed to support your long-term asset management strategy.
With Practical Completion, asset owners are often left with fragmented, unreliable information from contractors. By specifying Zutec to Contractors, receive complete, validated, structured and compliant digital O&M manuals in one platform every time — so you can operate your asset with confidence from day one.
Zutec provides asset owners with a centralised, structured digital Operations and Maintenance (O&M) Manual that brings together all critical building information in one secure platform. This is particularly critical for higher-risk buildings where findable records are essential for a Building Safety Act and Golden Thread compliance.
By maintaining accurate, up-to-date O&M information in one platform with full version control and audit trails, Zutec supports the creation and ongoing management of the Golden Thread. Asset owners can ensure safety-critical information is always accessible, reliable and traceable — reducing risk, strengthening compliance, and giving confidence during audits or regulatory reviews.
When O&M information is held in a USB or spread across multiple systems or poorly categorised, maintenance works can be delayed and decisions made with incomplete data. Zutec eliminates risk by delivering clearly structured, searchable Operations and Maintenance (O&M) Manuals that allow facilities and maintenance teams to quickly find the information they need when they need it.
Incomplete or poorly managed O&M manuals can delay Building Safety Regulator approvals, extend time to occupation, and create challenges during refinancing or asset disposal. Zutec helps asset owners avoid these risks by ensuring O&M documentation is complete, compliant and continuously maintained — not simply handed over once and forgotten.
By working with your contractors, and providing structured digital manuals that can be updated over time, Zutec reduces handover-related delays, strengthens readiness for asset occupation or transfer, and ensures secure, controlled access to sensitive building information. This future-ready approach protects asset value while supporting long-term operational efficiency and ongoing compliance.
All required documentation — including O&M Manuals, Health & Safety files, FEF - Fire and Emergency Files, user guides, and asset registers — is collected, validated, and structured for full compliance at handover.
Working with your contractors, Zutec handles everything: EIR reviews, trade coordination, validation, and fortnightly progress updates. You stay focused on project delivery while we ensure your O&M Manuals are accurate and on schedule.
Once the project is handed over, you can track the status of every document submission. Our intuitive platform highlights missing documents and deadlines, helping you stay in control of your O&M Manual process.
We communicate directly with subcontractors and suppliers to chase required information, reducing the administrative workload for your team.
If you have existing buildings with O&M manuals that you need full visualisation of, we can migrate them to the Zutec platform, where everything is cloud-hosted and under one roof.
